Program Planning - ErUM-Data-Hub Wiki

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== **2nd Workshop on Sustainability in the Digital Transformation of Basic Research on Universe & Matter (2025)** ==

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=== **What happened so far: ** ===

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* 2023: In-person Workshop:[[ https:~~/~~/indico.desy.de/event/37480/>>url:https://indico.desy.de/event/37480/]]

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* 2024: Follow up paper and online meetings

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** Publication:[[ https:~~/~~/arxiv.org/abs/2311.01169>>url:https://arxiv.org/abs/2311.01169]]

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** Online Discussion:[[ https:~~/~~/indico.desy.de/event/44490/>>url:https://indico.desy.de/event/44490/]]

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** Online Discussion:[[ https:~~/~~/indico.desy.de/event/45927/>>url:https://indico.desy.de/event/45927/]]

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* **2025: In-person Workshop: [[https:~~/~~/indico.desy.de/event/47133/>>url:https://indico.desy.de/event/47133/]] **

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** **28 July - 1 August 2024**

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** **(Erholungsgesellschaft) Aachen**

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=== **Meeting documentation: ** ===

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**First Meeting with the Program Committee 19.02.2025**

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Participation: Jan Bürger, Markus Demleitner, Günter Duckeck, Martin Erdmann, Benjamin Fischer, Martin Gasthuber, Thomas Kuhr, Judith Reindl, Markus Schumacher, Judith Steinfeld, Dwayne Spiteri, Achim Streit, Angela Warkentin, Sebastian Wozniewski

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* [[Brainstorming document>>https://docs.google.com/document/d/1S7DN9xc_zbogT9byt44xSCm0hpBDPFNy5b20U5a2HU8/edit?tab=t.0]]

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* [[Slides>>attach:Program Planning Meeting, Feb 19.pdf]]

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* [[attach:preparation-slides.pdf||target="_blank"]]

**Second Meeting with the Program Committee 11.03.2025**

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* Tuesday, March 11 from 4 - 5:30 pm: [[https:~~/~~/rwth.zoom-x.de/j/65088391540>>https://rwth.zoom-x.de/j/65088391540]]

== **Second Meeting with the Program Committee 11.03.2025** ==

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=== **Regarding Goals ** ===

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**Goals**

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**(Up to discussion on March, 11) **

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Author / Contact (optional)

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|(% style="width:268px" %)**Definition**|(% style="width:1019px" %)What exactly is meant by “sustainability”|Achim S., Judith R.

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|(% style="width:268px" %)**Track Progress / Review**|(% style="width:1019px" %)What is the concrete progress since the last workshop, what worked, what not.|Thomas K, Judith R.

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**Verbindung zwischen**

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**Review und Outlook **

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**(//Connection/Linking//)**

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)))|(% style="width:1019px" %)Based on input from referees I think one topic is whether we should collect data to effectively represent progress|

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|(% style="width:1019px" %)A paper detailing how to combat the practicalities of tackling sustainability issues (in Germany)|

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|(% rowspan="4" style="width:268px" %)**Outlook & Concrete Recommendation for Action**|(% style="width:1019px" %)What new ansatzes (//approaches//) exist, what should we try|Achim S.

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Konkrete Empfehlungen ans BMBF bzw. Projekte als einige white papers.

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(//Concrete recommendations to the BMBF and projects in the form of white papers//)

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Bildung von Fokusgruppen zur Umsetzung gefundener Leitlinien aus mehreren Projekten, über den Workshop hinaus. (z.B. Connect Workshop 2024)

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//Formation of focus groups for the implementation of identified guidelines from multiple projects, beyond the workshop (e.g. Connect Workshop 2024)//

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Prüfsteine für einen dritten Workshop, der die Umsetzung der Fokusgruppen überprüfen kann.

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//Criteria for a third workshop that can assess the implementation of the focus groups.//

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**Goals: **

* Last workshop was impulse, this should enable implementation by developing concrete action points.

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* Focus is on implementation

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* Do we need a paper? How can the results be optimally prepared?

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* At the end, concrete measures should emerge and be recorded (e.g. white paper, without publication, but with the aim of disseminating the measures widely)

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* Concrete assignments: Show on DPG, concrete “tasks” with responsible persons (to be reported, e.g. to Overview Board or next year in the workshop)

=== **Regarding Contents ** ===

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**Topics **

**(Up to discussion on March, 11) **

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**What do we want to cover in terms of content? **

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(//**Subgroups 2023:** Footprint, Dynamic Energy Supply, Hardware Lifetime, Hardware & Algorithms, Smart Data, Cultural Change, Autonomization, Inquiries & Dynamics, Algorithms & Software, Machine Models, Injected Intelligence, Workflows & Stakeholders//)

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)))|(% style="width:222px" %)Author / Contact (optional)

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CO2 /

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Footprint with regards to hardware

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)))|(% style="width:1011px" %)How to handle CO2-budget of the production of the hardware (+1)|(% style="width:222px" %)Achim Stahl, support by Markus Sch (may contact Öko Institut e.V.)

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|(% style="width:1011px" %)Ethical implications of Life Cycle analysis (where machines are made - where they end up)|(% style="width:222px" %)

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Operation of Data Centres /

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Use of Energy

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)))|(% style="width:1011px" %)Sustainable operation of compute and data centres |(% style="width:222px" %)Markus Sch.

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|(% style="width:1011px" %)How can we integrate datacentres/experiments with their environments|(% style="width:222px" %)

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|(% style="width:1011px" %)What metrics are we use to decide how clean energy is/ optimal time for greenest use of energy|(% style="width:222px" %)

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|(% style="width:1011px" %)Von Stromerzeugenden und Netzbetreibern Input bekommen, was wir eigentlich tun sollen. BnetzAgentur beiholen?|(% style="width:222px" %)(Raum1)

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Sustainable Programming & Implications / User

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)))|(% style="width:1011px" %)Sustainable programming is a topic frequently requested by the community. How can we drive this forward? |(% style="width:222px" %)Angela Warkentin

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|(% style="width:1011px" %)Ethical question: if software gets more efficient by factor n will then e.g. simualtion run factor n more or will stop after initial goal reached? |(% style="width:222px" %)Markus Schh.

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|(% style="width:1011px" %)Wie managen mir die Wirkungen auf die Nutzenden, so dass diese mitgehen? Wie können wir für diese Motivation schaffen?|(% style="width:222px" %)(Raum 1)

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|(% rowspan="4" %)Motivation & Ethics |(% style="width:1011px" %)Wie managen mir die Wirkungen auf die Nutzenden, so dass diese mitgehen? Wie können wir für diese Motivation schaffen?|(% style="width:222px" %)

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|(% style="width:1011px" %)Introductions to Ethics and/in Sustainability|(% style="width:222px" %)

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|(% style="width:1011px" %)UN sustainability points and the impact to physics|(% style="width:222px" %)

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|(% style="width:1011px" %)Sustainability Communication: how to spread motivation among scientists |(% style="width:222px" %)

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|(% rowspan="5" %)Politics & Stakeholder|(% style="width:1011px" %)Mit BMBF-Leuten darüber reden, wie wir unsere Erkenntnisse umgesetzt bekommen|(% style="width:222px" %)(Raum 1)

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|(% style="width:1011px" %)Allgemeiner: Leitlinien für konkretes Handeln mit den Stakeholdern ausarbeiten.|(% style="width:222px" %)(Raum 1)

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|(% style="width:1011px" %)Umgang mit politischen Zwängen (“wir gehen nicht nach Polen, weil deren Strom so dreckig ist” bzw. die Zurückweisung so einer Erwägung aus politischen Gründen)? (Or: If we fund it here we also want to run it here and not in Norway, Iceland ,... )|(% style="width:222px" %)

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|(% style="width:1011px" %)Political barriers to sustainability (local laws/regulations)|(% style="width:222px" %)

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|(% style="width:1011px" %)What does the BMBF expect? (Invite BMBF representative) |(% style="width:222px" %)

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|(% rowspan="4" %)Teaching & Science |(% style="width:1011px" %)In view of abilities of Humans versus Machines (see table below): how will ErUM science change in future|(% style="width:222px" %)Martin E.

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|(% style="width:1011px" %)Knowledge transfer, education, what concepts will stay to be important, what will be new|(% style="width:222px" %)Judith Reindl, Martin E.

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|(% style="width:1011px" %)Wie managen mir die Wirkungen auf die Nutzenden, so dass diese mitgehen? Wie können wir für diese Motivation schaffen?|(% style="width:222px" %)

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|(% style="width:1011px" %)Sustainability Communication: how to spread motivation among scientists |(% style="width:222px" %)

=== **Regarding Timetable ** ===

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* What should the program consist of?

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* Should we open the workshop for contributions (abstracts) or only include invited talks?

**Ideas so far: **

* Talks, discussion and interactive parts

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** Interactive part: tutorial on sustainable programming

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* Inspiration talks for fostering our creativity, followed by the possibility to discuss and exchange. Results of the discussion could then be presented in short talks

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* Talks in the morning,** paper-writing sessions in the afternoon.**

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** Different sessions have different sections to work on in Overleaf

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** Paper writing / Results: One moderator per session, who is also responsible for detailed documentation

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